Have you ever capitalized on the phrase "Best Regards"? (2023)

An email looks professional and authoritative when it's well completed. That final touch is usually provided by your email signature and a closing phrase like "Best regards." The question, however, is whether you should capitalize greeting phrases.

The phrase "best regards" is generally not capitalized. It is almost always written "Best Regards." The word "type" is capitalized because it is the first word on the line in an email signature. This capitalization rule applies to all email unsubscribes, not just "Best regards."

"Best regards" is an email unsubscribe phrase commonly used in business correspondence. Therefore, incorrect capitalization could generate unnecessary attention and criticism. Read on to learn about phrase capitalization, why such formal greetings are used in email messages, and more.

Have you ever capitalized on the phrase "Best Regards"? (1)

Greetings and Goodbyes - A Brief Introduction

Greetings and goodbyes are not new or introduced to the civilized world through email. These formal greetings have been around since the days of paper and envelopes. However, with the advent of email, the etiquette has strayed a bit from the catwalk or conventions.

In the past, "greetings" implied both appreciation and affection. In modern contexts, the word is used more as a formality than to convey any real meaning. Sending greetings may once have been reserved for family and close friends. The tone of the word currently makes it ideal for correspondence of all kinds, whether private or business.

Greetings in the mail

Different types of words or phrases can be used as a greeting in an email signature.

"Dear" is a bit too formal. The greeting "Hello", on the other hand, is excessively friendly. And then there's the no hello approach, which is also unprofessional and rude.

Compared to the different options for starting an email, ending an email is not that easy. The confusion is not only about which letter closings or parting words to use, but also how to use them.

Some incorrectly capitalize a particular sentence, and others capitalize everything that is also incorrect. Then there are the people who abbreviate the phrase "Best Regards" to "KR," "Best," and "Rgds," for example.

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Another likely problem with formal email greetings is typos. For example, "Best Regards" is often misspelled as "Kindly Late." To make sure such errors don't happen and embarrass you, set up the autocorrect feature in your email program.

Use "Best regards" in email signatures

"Best regards" is a greeting or logoff reserved for contact, introductory, or exploratory emails. It still conveys respect, but it implies less attachment. In business communications, "Best regards" is an appropriate and professional ending to an email. The following scenarios are scenarios in which "Best Regards" can be used:

  • When carrying out a warm reach
  • When communication with prospects is still in its infancy
  • When you send an email to a company executive
  • When interacting with an acquaintance or your friend's friend or colleague
  • If you are not sure which exclusion to use

If you omit the word "Art" and just use "Greetings," it means you've developed a stronger, closer relationship with the recipient. However, cutting expression can also come across as "cold" or unfriendly.

However, please reserve the right to use "Regards" or a similar expression when dealing with business associates close to you. Use it when interacting with colleagues or clients with whom you work regularly and whose email style and tone are familiar to you, and vice versa.

"Best regards" and capital letters

If you are writing a letter by hand or the email you are writing is purely business related, you must follow the capitalization rules for the phrase "Best regards".

However, if the email is a personal conversation or someone outside of your business circle, the capitalization rules can be ignored. In other words, incorrect capitalization in the greeting or opt-out may not be a problem.

However, this does not mean that you should not knowingly be case sensitive. To make sure you get in the habit of always using the correct capitalization, follow the rules, even if the email is addressed to a friend or family member.

Not only will this paint a good picture of you, but the chances of greetings not being capitalized in personal emails could extend to official correspondence.

Phrases alternative to "Best regards"

"Best regards" is synonymous with phrases like "carefully" or "Best regards". However, the phrase "Best regards" is a bit more formal compared to the last two sentences. Some other alternative phrases for "Best regards" are:

  • carefully
  • Best wishes
  • With condolences
  • warm wishes
  • with thanks
  • with appreciation
  • with the best thanks
  • Thanks a lot
  • send the best

Have you ever capitalized on the phrase "Best Regards"? (2)

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Alternatively, one-word greetings are also acceptable, but they are too general and may not come across as very sincere either. For example, a parting with words like "thank you" and "cheers" can be lazy and insincere. Here are some more acceptable one-word alternatives to "Best regards":

  • Sense
  • carefully
  • Respectful

However, certain expressions should be used in specific scenarios and not by default. For example, "With my deepest condolences" is an unsubscribe used when the email message istouchingin general or ends on a sad note.

Are you looking for other ways to end a letter? What does "xo" mean?

Greetings and usage scenarios: a general rule of thumb

If you're not sure which phrase to use, when, or in what types of emails, here's a general rule of thumb:

  • Formal:Sincerely; You
  • semi-formal:Best regards; Sincerely; The warmest greetings
  • Informal:Sincerely; Regards; Sincerely
  • Personal:Health; Love; Sincerely

For example, using "Greetings" when closing an email means you respect the recipient but aren't very close to the person. Since "Best regards" is less formal than "Best regards," the former is ideal for less formal emails.

If you're not sure which greeting phrase or word to use, decide on the formality that stems from your business partner's tone or someone else's tone in the email. For example, if they signed your email with the phrase "Best Regards," use the same phrase in your send or use a substitute such as "Best Regards."

If their signature is more formal in tone or uses the phrase "Best regards," do the same, as it would go well with the mood and tone the employee used.

Make sure you mean the approval message you use and don't just use it by itself. Because if you're using it without real intent, you might be using two signatures instead. In other words, there are cases where people have used "Best Regards" and "Best Regards" in the same email message, forgetting that the latter was already part of their email signature.

Difference between "kind regards" and "best regards"

In most situations, especially in business correspondence, "Best regards" and "Best regards" are used interchangeably. However, "best regards" is a bit less formal compared to "best regards".

You can use Best Regards as an opt-out in the following scenarios:

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  • When contacting current customers via email
  • When contacting the providers with which you are affiliated toDulce(at least 3 months)
  • When interacting with prospects, I regularly engaged in two-way conversations
  • when you talk to your peers
  • If the other person talks a lot casually over email

"Best regards" is another phrase that can be used in place of the previous two. However, it is also the least formal of the three or indicates a higher level of intimacy between the sender and recipient of the email.

The phrase "Best regards" is normally reserved for close friends and family and should not be used in business or professional correspondence.

Using "Best regards" in sentences

The phrase "Best regards" is an email-only phrase. Therefore, it is unlikely to be used in proper sentences, as it may not go well with a sentence unless a sentence specifically talks about the phrase as discussed in this article.

However, the words "kind" and "regard(s)" are appropriate words that can be used individually in sentences. In fact, the word "consideration" can be used in a number of ways.

The preposition "in relation to" could be used in sentences to denote "in relation to" or "concerning". For example:

  • The doctor called tonight.with respect toyour blood values.
  • Did the agent give you any additional information?with respect toYour trip to Mauritius?

When used as a noun, "Regard" could mean "consideration" or "appreciation", as illustrated in the following sentences:

  • jake null hatregardsfor the safety of your employees.
  • The finance department detains its managerto consider.

When used as a verb, "consider" could mean to look at or think about something in a certain way. For example:

  • traffic rulesto considerDriving under the influence of alcohol as a serious offence.


Have you ever capitalized on the phrase "Best Regards"? (3)

While the email messages are useful and for future reference, they lack the audible and visual cues of actual or actual conversations. Therefore, email correspondence is more likely to be misinterpreted or misread.

Even if the phrase "Best Regards" is not capitalized correctly, this leaves no room for misinterpretation, but could be seen as a reflection of your language skills and consequently your industry knowledge or experience.


Therefore, it is advisable to use the correct capitalization, whether you are speaking with a friend or interacting with a customer or business partner.

Have you ever capitalized on the phrase "Best Regards"? (4)

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Shawn Manaher is the founder and CEO of The Content Authority. He is part content manager, part organizer ninja, and part leader of top content creators. You don't even want to know what he calls pancakes.


Do you capitalize regards in best regards? ›

No, the R in "best regards" isn't capitalized.

Because of this, you'd capitalize the B in "best" but leave the R in "regards" lowercase. When you're formatting your closing, leave one blank line between your last paragraph and "best regards" and another blank line between "best regards" and your name.

How do you reply to best regards? ›

If they've signed their last email "Best wishes," reply with the same signature or substitute "Best regards." If they've used a more formal signature like, "Sincerely," err toward "Kind regards," as it matches the tone and sentiment your associate has used.

Is saying best regards professional? ›

“Best regards” is formal.

It carries more familiarity than the ultra-formal “sincerely,” but it's still considered a formal, professional closing. If you know the person you're emailing and respect them, closing with “best regards” can be a great way to incorporate some personality into your message.

What is another way to say best regards? ›

Various informal “best regards” alternatives
  • All the best.
  • Cheers.
  • Talk soon.
  • Looking forward to our next conversation.
  • Looking forward to hearing from you.
  • Have a wonderful [day, weekend]
  • Happy weekend.
  • Let me know if you need anything.

Should Best regards be capitalized in email? ›

Is “Best Regards” Capitalized in an Email closing? Only the “Best” in “Best regards” should be capitalized in an email closing. WIth email closings, the rule is to capitalize only the first word of the closing.

Do you capitalize all words in a closing? ›

Capitalize the first word of your closing. If your closing is more than one word, capitalize the first word and use lowercase for the other words. For example: Sincerely.

Is it better to say best or best regards? ›

Best Regards – More formal than the ubiquitous “Best.” I use this when I want a note of formality. Regards – Fine, anodyne, helpfully brief.

What is the difference between sincerely and best regards? ›

When you do know the name of the person (and it is a formal letter) you sign off 'Sincerely' or 'Respectfully yours'. 'Best regards' and 'Kind regards' are less formal (they're not used to end very formal letters).

Is Best regards better than sincerely? ›

'Yours sincerely' and 'Yours faithfully' should be reserved for formal emails and letters, such as job applications and business correspondence. You are unlikely to encounter these in day-to-day email correspondence. Hence, 'Kind regards' and 'Best regards' are better options for workplace emails.

How do you use Regards correctly? ›

Regards is a standard closing you can use in your messages when you aren't asking for something. You can use regards, or some form of it, in practically any type of message. Regards works best in more formal situations, but you can change it a little to make it fit more informal ones.

How do you put best regards? ›

Best regards is a semiformal valediction, or a word or phrase that appears before a signature. This phrase is more informal than sincerely but still exudes respect. You can use this versatile closing in an email or letter. Use a capital 'B' and 'R' when signing off with this phrase.

How do you use in regards in a sentence? ›

I want to talk to you [in regard to/in regards to] the confetti incident. [Regarding/In regards to] your text message, let's pretend it never happened. [Send my regard/Send my regards] to your mother.

How do you punctuate best regards? ›

Regards, Sincerely, Best wishes, and other such closings are always flush left as shown above, followed by a comma, then by your name four lines down to allow for a signature, also flush left as is done with the closing.


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